Productivity Calculator
Calculate therapy productivity with precision using clock time, billables, or revenue per employee metrics.
Enter any 2 values to automatically calculate the missing variable.
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What is Therapy Productivity?
Therapy productivity measures the percentage of time a therapist spends in direct patient care compared to total clocked-in working time.
Key Points:
- Expressed as a percentage (%)
- Higher percentages mean more time spent treating patients
- Ideal productivity varies by:
- Clinic operations
- Patient complexity
- Documentation needs
- Business goals
Therapy Productivity Formula
Use this simple formula to calculate therapy productivity:
The Formula
Productivity (%) = (MP ÷ MC) × 100
Record total minutes spent with patients (MP)
Record total minutes clocked in (MC)
Apply the formula to get productivity percentage
Example Calculations
Example 1Standard Workday
A therapist spends 200 minutes with patients and is clocked in for 480 minutes (8 hours):
This means 41.66% of the therapist's work time was spent in direct patient care.
Additional Scenarios
High Productivity
350 ÷ 480 × 100 = 72.9%
Indicates efficient scheduling and strong patient engagement.
Low Productivity
180 ÷ 480 × 100 = 37.5%
May indicate excessive documentation, no-shows, or scheduling gaps.
Benefits of Using This Calculator
Tips to Improve Productivity
Optimize Scheduling
Reduce gaps & overbooking to maximize patient face time.
Use Reminder Systems
Automate patient reminders to minimize costly no-shows.
Streamline Documentation
Use templates and point-of-care documentation to save admin time.
Delegate Non-Clinical Tasks
Let admin staff handle scheduling so therapists can focus on care.
Balance Productivity & Care Quality
Ensure high targets don't lead to burnout or reduced care standards.
Frequently Asked Questions
Why Use Our Calculator?
Designed for speed and accuracy, helping therapists and clinic managers make data-driven decisions effortlessly.
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